What is the Academic Office?
The Academic Office deals with all the College’s academic administration, covering undergraduates, postgraduates, Fellows and lecturers, and is managed by the Academic Director. We look after every aspect of a student’s academic career at the College. One way of thinking of us is as the College’s ‘Academic Student Services’.
Who works in the Academic Office and what do we do for students?
Altogether we are a team of six people (Academic Director; Academic Services Manager; Administrative Assistant; Graduate Administrator; Admissions Officer; Access & Career Development Fellow; Access and Admissions Assistant), and an outline of our work with students follows.
Where is the Academic Office?
The office is located in the front quad on staircase III, on the first floor.
When is the office open to students?
We are open Monday-Friday: 9:00-13:00 and 14:00-17:00, but if the light is on and the door is unlocked outside of these hours feel free to call in!
How do I contact the Academic Office?
During the opening hours, you are welcome to drop in, or make an appointment, by phoning or emailing us as shown below. If you are not sure who will deal with your enquiry, please ring the Administrative Assistant on 2-79724 or send her an email at: email@example.com and she will ensure your enquiry gets to the right person.
Dr Alexandra Lumbers, Academic Director
The Academic Director has overall responsibility for the academic administration of the College, and oversees the Academic Office team. She is concerned with students’ academic progress, ensuring the delivery of high-quality teaching, rewarding excellence through scholarships and prizes, and dealing with any difficulties students may encounter. She has a welfare responsibility for students in conjunction with that of subject tutors, and the other members of the College’s welfare support network. The Academic Director is also concerned with academic discipline in College. She acts as Tutor for Graduates, and graduates may consult her on any matter to do with College provision for graduates, or on matters relating to their academic progress. She is also Tutor for Admissions (both undergraduate and postgraduate).
Profile: Dr Alexandra Lumbers read History as an undergraduate at the University of Southampton, followed by an MA in Historical Studies. She then undertook a DPhil in early-modern British History at Brasenose College, University of Oxford. On completing her doctorate in 2005 she taught History at Keble College, Oxford, before moving to St Peter's College, Oxford, to take up the post of Deputy Registrar. She was then appointed as Research Facilitator in the Humanities Division and subsequently as Senior Development Officer for Humanities. She joined Jesus College in May 2009 to take up the full-time position of Academic Director, which incorporates the roles of Senior Tutor, Tutor for Admissions, and Tutor for Graduates.
Sailesh Vyas, Academic Services Manager
Students: The Academic Services Manager can advise on a range of matters through a student's life-cycle. He can provide advice on hardship or receiving a bursary from the College or University and can help navigate Student Finance provision, as well as explain where to find help for unforeseen financial difficulty. He is the College's Disability Coordinator for students with learning difficulties, physical disabilities, long-term health conditions and mental health difficulties, and manages exam support for students for University exams and College Collections. He is a core member of the College's welfare team and is the coordinator for the Student Welfare Consultative Committee.
Fellows and lecturers: The Academic Services Manager works alongside the Academic Director on academic recruitment and the running of College's Academic Committee. He manages tuition reports and payment for undergraduate teaching.
Profile: Sailesh joined the College as our Admissions Officer in 2010, before taking up the role of Academic Services Manager in 2015. Originally from Tanzania, the Land of Kilimanjaro, Sailesh moved to Oxford over a decade ago to pursue a degree in Electronics Engineering at Oxford Brookes University. On graduating, Sailesh worked in the rail industry and discovered his aptitude for people and project management. He is a keen traveller and loves exploring world cultures and cuisines. His quest for exploring South East Asian countries continues. He also wishes to learn Spanish and aims to explore South America. He also enjoys being green-fingered, running and baking bread.
Emily Huang, Administrative Assistant
The Administrative Assistant deals with most routine undergraduate administration, such as beginning of term collections, Principal's Collections, vacation grants, and book prizes. She serves as the Academic Office's receptionist and can help with ordering replacement Bod cards, passport scanning for students studying here on a visa and the signing/stamping of enrollment certificates for employment or visa purposes .
Profile: Originally from China, Emily received her Masters degree in Management from University of Bradford. After graduating she returned to China and worked in Guangzhou and Hong Kong before moving to Australia. Prior to her employment with Jesus College, she worked as a Student Administrator and Bilingual Support Officer at University of South Australia Business School in Adelaide, South Australia.
Mrs Carole Thomas, Graduate Administrator
The Graduate Administrator looks after all graduates, starting from when they have accepted an offer to study at the College. She is the contact point for applications for the Graduate Research Allowance, the College’s different graduate scholarships and exam entry forms for graduates. She organises Principal’s Annual Progress Reviews for graduates and the various termly graduate dinners. The Graduate Administrator also has some responsibilities which are not limited to graduates, such as the provision of academic transcripts to current and former students and the administration of the College’s academic prizes, grants and scholarships.
Profile: Carole qualified in Business Studies and has had a variety of roles in local businesses and the Open University. She joined the Home Bursary at Jesus College in 1999, moving to the Academic Office in 2003.
Gemma Forster, Admissions Officer
The Admissions Officer is responsible for all the administration of the undergraduate and postgraduate admissions rounds, including the Organ Scholarship. She can provide advice to potential candidates, schools, and parents, and works on the College prospectus and the Jesus College entries in the University prospectus, as well as the Jesus College admissions website; she works closely in these areas with the Access Fellow and the Graduate Administrator. She also undertakes certain administrative projects, such as the maintenance of up-to-date emergency contact details for all students and visa support for undergraduates.
Gemma joined the College as our Admissions Officer in April 2017. Prior to joining the Academic Office at Jesus College, she was the Academic Administrator for Graduate Studies at the Faculty of Oriental Studies and Administrative Officer at the University’s Examination Schools. Before working for the University, she worked at the Oxford District Probate Registry for seven years.
Dr Matthew Williams, Access and Career Development Fellow
Matthew’s post as Access Fellow is a newly created position, funded in part through alumni donations. The aim of the post is to reach out to a broader range of potential undergraduate Oxford applicants through an academic-led programme of activities. Matthew is particularly keen to strengthen ties with schools in Jesus College’s areas of responsibility in South Wales, Lambeth and Wandsworth (http://www.ox.ac.uk/admissions/undergraduate/open-days-outreach/events-students-teachers/resources-teachers/link-colleges), as well as start collaborations with schools that have not worked with Jesus College previously. Please feel free to contact Matthew if you are interested in engaging with any of her access work (matthew.williams @jesus.ox.ac.uk).
Profile: Matthew took his undergraduate degree in politics at Bristol University and then came to Oxford in 2006 for his Masters and DPhil. During and after his doctorate he held lectureships at seven Oxford colleges, including stints as the organising tutor for politics at Wadham and Univ.
Shelley Knowles, Access and Admissions Assistant
Following several years as a Commercial Officer for a R&D organisation in Cambridge, Shelley returned to education as a mature student in 2012. She graduated from the University of Bath in 2017 with a BA in Education with Psychology. During this time, Shelley became increasingly aware of the barriers associated with access to Higher Education, particularly for those from under-represented and disadvantaged backgrounds. This, along with her student roles as a SU Assistant and a Student Ambassador, helped develop an intrinsic enthusiasm for encouraging non-traditional groups to consider university. She joined the Academic Office in July 2018 to help support and develop the access and admissions work of the College.